We are glad that you decided to stay with us. Here is the contract. Please look over the dates and the amounts and let me know that everything is correct. Most companies have gone to a damage waiver of $35 per unit that is non refundable and covers up to $200 of accidental damage That really simplifies the paperwork. Otherwise, you can make a $200 per unit damage deposit that will be returned after inspection within 14 days.
You can complete this and either
FAX IT TO 770-973-4460 or
MAIL IT TO PAT VALLE 2260 OLD ORCHARD DR MARIETTA, GA 30086
UNIT #
ARRIVAL DATE
DEPARTURE DATE
RENTAL RATE
DEPOSIT
BALANCE DUE
OCCUPANCY # ___Adult ____# CHILDREN
YOU NAME
YOU CELL PHONE
RENTAL CONTRACTS FOR VBFLP
PHONE 931-260-3330
OCEAN WATCH PROPERTIES
# 3 SECOND STREET
TYBEE ISLAND GA 31328.
1. CHECK-IN TIME IS AFTER 4 P.M. AND CHECK-OUT IS 11 A.M. . NO Early Check-in or late check-out.
2. This is a NON SMOKING unit. YOU WILL BE CHARGE A $300 ADDITIONAL IONIZATION FEE IS YOU VIOLATE THIS CLAUSE.
3. Pets are not permitted in rental units unless you have prior written consent and have signed the additional pet contract and paid fees.
4. We will not rent to vacationing students or singles under 25 years of age unless accompanied by an adult guardian or parent.
5. DAMAGE/RESERVATION DEPOSIT- A damage/reservation deposit of $200 is required. This must be received within seven (7) days of booking the reservation. The deposit automatically converts to a security/damage deposit upon arrival. The deposit is NOT applied toward rent; however, it is fully refundable within (14) days of departure, provided the following provisions are met. You may opt for a $35 non refundable damage waiver that covers up to $200 of occidental damage. Please let me know which option you choose
a. No damage is done to unit or its contents, beyond normal wear and tear.
b. No charges are incurred due to contraband, pets or collection of rents or services rendered during the stay.
c. All debris, rubbish and discards are placed in dumpster, and soiled dishes are placed in the dishwasher and cleaned. Beds are striped and towel and linens are places in the laundry room.
YOU MAY OPT FOR A $35 NON REFUNDABLE DAMAGE WAIVER THAT COVERS UP TO $200 of accidental damage..
d. All keys are left on the kitchen table and unit is left locked.
e. All charges accrued during the stay are paid prior to departure.
f. No linens are lost or damaged.
g. NO Early check-in or late check-out.
j. The renter is not evicted by the owner (or representative of the owner), the local law enforcement, the security company employed by My Complex.
6. PAYMENT – An advance payment equal to 50% of the rental rate is required upon booking . The advance payment will be applied toward the room rent. Please make payments in the form of traveler's checks, bank money orders, cashiers checks or personal checks payable to PAT VALLE 2260 OLD ORCHARD DR MARIETTA, GA 30068 The advance payment is not a damage deposit. The BALANCE OF RENT is due THIRTY (30) days before your arrival date.
7. CANCELLATIONS: A sixty (60) day notice is required for cancellation. Cancellations that are made more than sixty (60) days prior to the arrival date are subject to a 10% Cancellation fee or $50 whichever is greater. Cancellations or changes that result in a shortened stay, or that are made within 60 days of the arrival date, forfeit the full advance payment and damage/reservation deposit. Cancellation or early departure does not warrant any refund of rent or deposit. You may choose to purchase travel insurance separately. See item number eighteen (18) of this contract
8. MONTHLY RESERVATION CANCELLATIONS – Monthly renters must cancel one hundred twenty (120) days prior to check-in. Monthly renters who make a change that results in a shortened stay must be made at least ninety (90) days prior to check-in.
9. MAXIMUM OCCUPANCY- The maximum number of guests per condominium is limited to eight (8) persons. An additional charge or $10.00 per person per night for guests in addition to eight (8) will be assessed. THIS PROPERTY REQUIRES A THREE (3) NIGHT MINIMUM STAY.
10. Longer minimum stays may be required during holiday periods. If a rental is taken for less than three days, the guest will be charged the three-night rate.
11. INCLUSIVE FEES – Rates include a one-time linen-towel setup. Amenity fees are included in the rental rate.
12. NO DAILY MAID SERVICE – While linens and bath towels are included in the unit, daily maid service is not included in the rental rate however is available at an additional rate. We suggest you bring beach towels. We do not permit towels or linens to be taken from the units.
13. RATE CHANGES – Rates subject to change without notice.
14. FALSIFIED RESERVATIONS – Any reservation obtained under false pretense will be subject to forfeiture of advance payment, deposit and/or rental money, and the party will not be permitted to check-in.
15. WRITTEN EXCEPTIONS – Any exceptions to the above mentioned policies must be approved in writing in advance.
16. PARKING . Please park only in the two spaces allocated to your unit, If you block other cars, we may require towing of vehicle at renter's expense.
17. HURRICANE OR STORM POLICY – HURRICANE OR STORM POLICY (beach property): No refunds will be given, we highly recommend you purchase travel insurance.
18. TRAVEL INSURANCE: We highly recommend your purchase travel insurance. If you wish to purchase travel insurance, go to www.InsureMyTrip.com for details and to purchase.
I hereby give permission to charge my credit card for the amounts above. I agree that all rental monies are non-refundable per cancellation policy above. I have read my rights to purchase travel insurance. By Signing Below, I agree to all terms and conditions of this agreement.
Signature:_______________________________________Date____________
charge card #____________________________________________________________
exp date_________________________ 3 digit code______________________________
Name___________________________________________________________________
Address_________________________________________________________________
City__________________________________________State___________Zip_________
Cell Phone_____________________________ Home Phone________________________
All of our properties are upscale high end properties, featuring expensive furnishings, rugs and other decorative accessories and electronics. It is our intention to provide these properties for those who demand and expect quality surroundings. We kindly ask our Guests to treat our properties with the care and mutual respect we put into them for your pleasure and comfort.
YOU MUST BE 25YRS OLD TO RESERVE A UNIT
Agreement
Check in and Check out time: Check in time between 4and 5:30 P.M. the day of arrival. Check out time is 10:00 A.M. the day of departure. Late check out, or additional days may be arranged, subject to availability plus payment of additional fees.
ALL PERSONS STAYING AT THIS VACATION UNITS MUST BE LISTED ON THE ACCEPTANCE SHEET. Any unregistered Guest will be considered unauthorized (if not listed on the acceptance sheet) and an additional fee of $50.00 per night per person will be charged.
Deposits/Payments - Half of the total balance must be received the day a reservation has been made along with your signed contract. The final payment must be received 21 day before your arrival.
Cancellation Policy - If you cancel with less then 30 days of your arrival, The Total Booking Charges (less any taxes) are non-refundable unless VBFLP is able to re-rent the amenities reserved. If more then 30 days there will be a $25 fee plus a 5% charge against the money you have paid. Guests are encouraged to purchase travelers insurance, especially when traveling during hurricane season, July-November. Our wonderful location puts us at risk for hurricanes. Guests may need to be evacuated for their safety. VBFLPis not responsible for airline changes, the cost of alternate accommodations or cancellation fees and no refunds/adjustments can be offered in this event. If the home reserved becomes unavailable due to its sale or irreparable damage by an act of God, VBFLP will make every effort to re-reserve a similar property. If similar accommodations cannot be found, a refund will be issued. The units are to be used by the maximum number of Guests listed on this contract only. Guests agrees to adhere to rental policies published on our website.
Drugs and Hazardous Materials - No illegal substances are permitted on the properties.
Maid Service - The Units are cleaned before and after your arrival. Additional maid service is available if booked and paid for in advance: Rates start at $25.00 a hour with a 2 hr minimum. Palmetto Bug are very common on the Georgia coast and doesn't always mean the unit is not clean. You can cover food, keep food sealed tight and make sure you keep unit clean to help combat this problem.
Method of Payments - Visa & Master-Card Only. Personal checks.
Quiet Time - Guests are advised that noise travels easily, and that it is important to be respectful of others at all times. There is a noise curfew at 10:00 PM in all residential areas and all Guests are expected to comply with this rule. At any time you are fined or VBFLP or Unit Owner for noise curfew you are to pay all fines.
Pets - Some Units allow small pets in the home for an additional security deposit. Please inquire.
Property - All units are privately owned. Guests are advised that personal items lost or stolen are not the responsibility of the Owner or Agent. Guest will have a set of keys and will be solely responsible for locking of the home and the safekeeping of their personal valuables during their visit. Agent and Owner assume no responsibility for insuring that the residence is locked and secured during the period of occupation by Guests. In addition, Agent and Owner shall be held harmless from all claims or causes of actions arising from the rental and occupation of the residence by Guest. In the event the home reserved becomes unavailable due to its sale, Agent will make every effort to re-reserve a similar property. If similar accommodations cannot be found, a full refund will be given to the Guest.
Rates - Rates are posted on each units page individually. In and off-season rates may vary. Rates are subject to change without notice.
Smoking - Smoking is not permitted inside our units. Smoking is permitted outside most units - ask before booking!. Please discard butt properly. SMOKERS WILL BE CHARGED A N ADDITIONAL $300 IONIZATION CHARGE.
Tax - Units are subject to the 13% City of Tybee/GA Hotel Tax.
Damage Waiver Fee - We require a $45 non-refundable Damage Waiver fee for all reservations. The fee is in lieu of a damage deposit and is a fee to cover accidental unit damage or loss up to $300. If damage occurs during your stay, guest must notify the VBFLP office immediately to have the damages/loss covered. The policy does not cover acts that are intentional or due to gross negligence, willful/wanton conduct, or any cause if guest fails to report the damage/loss before departure from the unit. Theft or damage of any property owned by or brought onto the premises by a Guest is not covered under this waiver. If malicious or intentional Guest damage occurs, the Guest will reimburse Agent and/or Owner the full replacement costs including attorney's fees. A few select Units may alternatively or additionally require a security deposit of $250-$1000.
Trip Insurance - We recommend that you purchase travelers insurance, especially when traveling during hurricane season, June-November.
Unit Capacity - Each unit is designed to accommodate a certain number of guests. The numbers of guests permitted in the unit should match the number on your confirmation. If you decide to bring extra guests at the last minute, you will be charged the full rental cost of the unit. Please notify us ahead of time if the number of people in your party has changed.
Wedding and Other Special Events - Any unit function such as a dinner party, wedding, reception, etc. require prior written consent of VBFLP. There is a fee to hold any type of get together or function at our Units beyond the number of people listed on your confirmation. A refundable event security deposit is also required
Errors and Omissions - We strive that all published information about the rental properties offered by VBFLP, Inc. is as complete and accurate as possible. Our website and print media content is reviewed and updated regularly. VBFLP is not responsible for inadvertent errors or any unknown changes a unit owner may have recently made to their property.
Supplies: A start up amenities package provided for our Guests includes; automatic dishwasher and hand soap, a limited supply of toilet paper and paper towels. Any supplies beyond the initial start up amenities package provided by VBFLP are to be supplied by the Guest.
Maintenance: We cannot guarantee the operation of all appliances and makes every effort to keep the equipment and appliances in good working order. We have a 24-hour emergency cell numbers to report major appliance, plumbing or air conditioning problems. Authorized employees or repairmen may enter the premises during business hours for purposes connected with repair, care or maintenance of rental unit. We will do our best to have any repairs quickly; however, NO DISCOUNTS OR REFUNDS WILL BE GIVEN FOR EQUIPMENT OR APPLIANCE FAILURE.
Insurance: Guest’s personal property and vehicles are not insured by VBFLP. VBFLP is not responsible for any loss or theft both inside and outside the units.
Damage: The Guest will at the Guest’s expense and at all times maintain the premises, furnishings and appliances in clean and good condition and will surrender the same upon termination of this Agreement in as good a condition as when received. The Guest understands that the Guest will be responsible for repair of all damage.
Keys, Remote Controls: Keys to the premises are the exclusive property of the VBFLP. There will be a minimum charge of $25.00 for replacement of each lost key and a $100.00 charge for lost remote controls.
Entry and Inspection: VBFLP, will have the rights to enter the premises pursuant to state law; (1) In case of emergency, without prior notice. (2) to make necessary repairs, alterations, improvements, supply necessary or agreed services, exhibit the premises to prospective or actual purchasers, mortgagees, Guests, workmen, insurance agents, or contractors.
Use: The premises are to be used exclusively for residential purposes. No retail or other commercial use of premises is permitted. The premises are not to be used for meetings, receptions or for parties in excess of 10 people over the number of registered Guests. Overnight accommodations are restricted to the number of Guests agreed upon in advance and stated in this agreement. Any unregistered Guests shall be charged an additional $50.00 per night, per person for non-disclosure of the fact. No Parties or Under Age Drinking will be allowed.
Termination of Tenancy: Upon termination, the Guest will: (1) completely vacate the premises and any parking or storage areas used by the Guest; (2) leave keys in unit . (3) leave remote controls and garage door openers in the unit, (4) leave all furnishings in the same condition as received. VBFLP reserves the right to immediately terminate the tenancy if the Guest violates any part of this agreement and risks the automatic loss of security deposit. under the Ga Inn keepers Act.
Governing Law: This Agreement will be governed by the laws of the State of Georgia, applicable to Agreements made and fully performed in Georgia, by Georgia residents.
Entire Agreement: The parties acknowledge that this Agreement expresses their entire understanding and agreement, and that there have been no warranties, representations, covenants or understandings made by either party to the other except such as are expressly set forth in this Agreement.
Attorney Fees: In the event that either party is required to retain the services of any attorney to enforce or otherwise litigate or defend any matter or claim arising out of or in connection with this Agreement, then the prevailing party will be entitled to recover from the other party, in addition to any other relief awarded or granted, its reasonable costs and expenses (including attorneys’ fees) incurred in the proceeding.
Compliance with Law: Both parties agree to comply with all applicable federal, state, and local laws and regulations in performing their duties.
Severability: In the event that any provision of this Agreement is found invalid or unenforceable pursuant to judicial decree or decision, the remainder will remain valid and enforceable according to its terms.
Notices: All notices, demands or consents required or permitted under this Agreement will be in writing and will be delivered in person or by facsimile, mailed or emailed prior to stay. The service of any notice on one Guest will be deemed a service of all occupants with the premises.
We have carefully reviewed this contract and agree to and accept its terms and conditions
ACCEPTANCE
I ______________________________________, hereby accept the above assignment and subject myself to all the promises and covenants therein contained. I fully understand that this assignment binds me to comply with all the terms and provisions of this lease agreement.
REGISTERED GUEST(S)
(all those in party must be listed--please print legibly)
_______________________________
________________________________
_________________________________
_________________________________
CHILDREN
______________________________ AGE________________
______________________________ AGE________________
____________________________ AGE________________
______________________________ AGE________________
Please print name of all Guests. Ages required if Guest is under 21 years old.
HOLIDAY PERIODS:. . .Three Day minimums apply
Saint Patrick's Day Thanksgiving
March 13-17, 2009 November
Memorial Day Christmas
May 22-24, 2009 December
4th of July New Years
June 26 - July 4, 2009 December-
Labor Day
September 4-6, 2009